Data Center Project Lifecycle and Stage-Gate Checklist — India
Initiation through feasibility, site, concept, approvals, detailed design, procurement, construction, commissioning, handover, stabilisation, and close-out stage gates.
Source article: Project Managing a Data Center Setup in India·
57
Total tasks
51
Critical tasks
12
Phases
49
Workstreams
19
Accountable owner roles
This checklist is a project-management framework, not legal, regulatory, engineering or certification advice. Exact requirements vary by location, authority, facility design, operating model and project objectives. Validate applicability with qualified local professionals and the relevant authorities. Completing the checklist does not guarantee approval, certification, uptime or regulatory compliance.
How to use this tracker
Each row is an executable work package. Assign a named individual against the accountable role, enter planned start and end dates, follow the predecessor task IDs, and mark a task complete only when its completion criterion is met and supporting evidence has been reviewed.
The owner column deliberately contains the accountable role, not a person’s name, so the tracker stays reusable across organisations. Add a Named_Ownercolumn — or use the local “Named owner” field on each task below — in your working copy.
Using it in Excel
- Import the file as UTF-8.
- Convert the imported range into an Excel Table.
- Freeze the header row.
- Use ISO dates in YYYY-MM-DD format.
- Add data-validation lists for Status and Applicability.
- Filter Critical tasks and blocked project gates during every project review.
- Add a Named_Owner column in the working copy.
- Record the accepting authority in Notes for Accepted Risk.
- Preserve stable Task IDs when customising the tracker.
- Do not mark a task complete until its evidence has been reviewed.
Status legend
- Not Started
- No work has begun on this task yet.
- In Progress
- Work is underway but the completion criterion is not yet met.
- Complete
- The completion criterion has been met and supporting evidence has been reviewed. Do not mark a task Complete only because the activity occurred.
- Blocked
- The task cannot proceed. Record the blocker in Notes.
- Not Applicable
- Record the reason and the approving authority in Notes.
- Accepted Risk
- Record the accepting authority, the interim control and the review date in Notes.
Applicability legend
- Required
- This task applies to the project as scoped.
- Conditional
- Applicability depends on site, authority, technology, or scope decisions not yet made.
- Not Applicable
- Confirmed out of scope for this project — record the reason in Notes.
- To be assessed
- Applicability has not yet been evaluated for this project.
Priority (Critical, High, Medium, Low) and Applicability are always shown as text, never by colour alone.
The complete tracker — 57 tasks
0 / 57
Complete
0%
Percent complete
51
Critical open
0
Blocked
0
Not Applicable (excluded from %)
0
Accepted Risk (open, not counted complete)
56
Tasks with unmet predecessors
57 of 57
Showing
Percent complete = Complete ÷ (Total − Not Applicable). Not Applicable tasks are removed from the denominator because they are out of scope; Accepted Risk tasks stay in the denominator but are never counted as complete, so accepted risk is always visible rather than hidden inside the percentage.
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| Task ID | Task | Phase | Workstream | Owner role | Depends on | Status | Priority | Applicability | Details |
|---|---|---|---|---|---|---|---|---|---|
| PLC-001 | Appoint executive sponsor and project director | Initiation | Sponsorship | Executive Sponsor | — | Critical | To be assessed | ||
Show details for PLC-001Hide details for PLC-001Task Appoint executive sponsor and project director Completion criteria Sponsor and project director have written decision rights, funding authority, escalation route and accountability for outcomes. Dependency explanation Starting task. Accountable role Executive Sponsor Owns the business decision, funding authority, formal risk acceptance and final escalation. Supporting roles Project Director; PMO Lead Evidence required Approved project charter and appointments Gate or milestone blocked Programme mobilisation Risk if delayed No authority to resolve cross-functional issues or approve gates. | |||||||||
| PLC-002 | Define business, service and capacity objectives | Initiation | Business Requirements | Project Director | Critical | To be assessed | |||
Show details for PLC-002Hide details for PLC-002Task Define business, service and capacity objectives Completion criteria Use case, market, day-one/full-build capacity, service model, schedule, resilience and financial objectives are documented. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Project Director Owns end-to-end delivery, cross-workstream decisions, executive escalation and stage-gate readiness. Supporting roles Executive Sponsor; Operations Manager; Finance and Commercial Lead Evidence required Approved business requirements Gate or milestone blocked Feasibility study Risk if delayed Technical teams may optimise for incompatible objectives. | |||||||||
| PLC-003 | Establish workstreams, RACI and forums | Initiation | Governance | PMO Lead | Critical | To be assessed | |||
Show details for PLC-003Hide details for PLC-003Task Establish workstreams, RACI and forums Completion criteria Every workstream has accountable owner; weekly delivery, risk and steering forums have defined inputs and decisions. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role PMO Lead Maintains the integrated plan, dependencies, status, evidence, risks, decisions and governance cadence. Supporting roles Project Director; all workstream leads Evidence required Approved governance plan and RACI Gate or milestone blocked Programme baseline Risk if delayed Dependencies and decisions may remain ownerless. | |||||||||
| PLC-004 | Create document repository and control conventions | Initiation | Controls | Document Controller | High | To be assessed | |||
Show details for PLC-004Hide details for PLC-004Task Create document repository and control conventions Completion criteria Controlled repository, naming, review, approval, revision, evidence and retention rules are active. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Document Controller Owns document numbering, version control, repository completeness, transmittals and retrieval. Supporting roles PMO Lead; Design Manager; Quality Manager Evidence required Document-control procedure and repository Gate or milestone blocked First formal deliverable Risk if delayed Teams may execute using obsolete information. | |||||||||
| PLC-005 | Create initial risk, assumption, issue and decision logs | Initiation | Risk | PMO Lead | Critical | To be assessed | |||
Show details for PLC-005Hide details for PLC-005Task Create initial risk, assumption, issue and decision logs Completion criteria Registers have unique IDs, owner, due date, impact, response, escalation and evidence requirements. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role PMO Lead Maintains the integrated plan, dependencies, status, evidence, risks, decisions and governance cadence. Supporting roles Project Director; Insurance and Risk Lead Evidence required Controlled RAID and decision registers Gate or milestone blocked Feasibility baseline Risk if delayed Critical assumptions may become invisible commitments. | |||||||||
| PLC-006 | Build phased IT load and rack-density model | Feasibility | Capacity | Design Manager | Critical | To be assessed | |||
Show details for PLC-006Hide details for PLC-006Task Build phased IT load and rack-density model Completion criteria Day-one/full-build load, average/peak density, AI zones, growth and diversity assumptions are approved. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles Electrical Lead; Mechanical and Cooling Lead; IT and Network Lead Evidence required Approved capacity model Gate or milestone blocked Utility and cooling feasibility Risk if delayed Infrastructure can be materially undersized or overbuilt. | |||||||||
| PLC-007 | Evaluate build, colocation and hybrid options | Feasibility | Delivery Model | Project Director | High | To be assessed | |||
Show details for PLC-007Hide details for PLC-007Task Evaluate build, colocation and hybrid options Completion criteria Options are compared for control, schedule, capex, opex, capacity, compliance, resilience, flexibility and exit risk. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Project Director Owns end-to-end delivery, cross-workstream decisions, executive escalation and stage-gate readiness. Supporting roles Finance and Commercial Lead; Operations Manager; Security Lead Evidence required Approved delivery-model decision paper Gate or milestone blocked Feasibility gate Risk if delayed Organisation may build when colocation is better or accept unsuitable third-party capacity. | |||||||||
| PLC-008 | Define resilience and certification objectives | Feasibility | Availability | Design Manager | Critical | To be assessed | |||
Show details for PLC-008Hide details for PLC-008Task Define resilience and certification objectives Completion criteria Target availability, redundancy, maintainability, failure domains and any certification scope are explicitly defined. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles Operations Manager; Insurance and Risk Lead; Compliance Manager Evidence required Approved resilience requirements Gate or milestone blocked Concept design Risk if delayed Labels such as Tier may substitute for actual operating requirements. | |||||||||
| PLC-009 | Estimate power, cooling and water requirements | Feasibility | Utilities | Design Manager | Critical | To be assessed | |||
Show details for PLC-009Hide details for PLC-009Task Estimate power, cooling and water requirements Completion criteria Phased facility power, heat rejection, water and backup requirements are calculated from approved capacity assumptions. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles Electrical Lead; Mechanical and Cooling Lead; Water and Environmental Lead Evidence required Feasibility utility model Gate or milestone blocked Location screening Risk if delayed Sites and budgets may be assessed against incorrect utility demand. | |||||||||
| PLC-010 | Prepare preliminary integrated schedule and lifecycle cost | Feasibility | Schedule and Cost | PMO Lead | Critical | To be assessed | |||
Show details for PLC-010Hide details for PLC-010Task Prepare preliminary integrated schedule and lifecycle cost Completion criteria Schedule includes site, approvals, utilities, design, long leads, construction, testing and handover; cost includes capex, opex and contingency. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role PMO Lead Maintains the integrated plan, dependencies, status, evidence, risks, decisions and governance cadence. Supporting roles Finance and Commercial Lead; Procurement Lead; Project Director Evidence required Feasibility schedule and cost model Gate or milestone blocked Feasibility gate Risk if delayed Business case may omit the true critical path or lifecycle expense. | |||||||||
| PLC-011 | Define target operations and support model | Feasibility | Operating Model | Operations Manager | High | To be assessed | |||
Show details for PLC-011Hide details for PLC-011Task Define target operations and support model Completion criteria Staffing, shifts, outsourcing, maintenance, monitoring, security, compliance, service and incident responsibilities are outlined. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Operations Manager Owns operational acceptance, staffing, procedures, monitoring, maintenance and post-handover accountability. Supporting roles Facilities Manager; Security Lead; HR and Training Lead Evidence required Operating model outline Gate or milestone blocked Feasibility gate Risk if delayed Design may be difficult or expensive to operate. | |||||||||
| PLC-012 | Approve feasibility and funding envelope | Feasibility | Stage Gate | Executive Sponsor | Critical | To be assessed | |||
Show details for PLC-012Hide details for PLC-012Task Approve feasibility and funding envelope Completion criteria Sponsor accepts delivery model, requirements, assumptions, risks, preliminary cost/schedule and authorises site diligence. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Executive Sponsor Owns the business decision, funding authority, formal risk acceptance and final escalation. Supporting roles Project Director; Finance and Commercial Lead; PMO Lead Evidence required Signed feasibility gate approval Gate or milestone blocked Site selection Risk if delayed Project may proceed without a coherent business or technical case. | |||||||||
| PLC-013 | Approve site scorecard and fatal-flaw criteria | Site Selection | Criteria | Site Selection Lead | Critical | To be assessed | |||
Show details for PLC-013Hide details for PLC-013Task Approve site scorecard and fatal-flaw criteria Completion criteria Power, land, hazards, fibre, water, approvals, security, operations, expansion and economics criteria are weighted and approved. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Site Selection Lead Owns candidate comparison, evidence pack, scoring, fatal-flaw analysis and recommendation. Supporting roles Project Director; Insurance and Risk Lead; Operations Manager Evidence required Approved site scorecard Gate or milestone blocked Site longlist screening Risk if delayed Selection may be biased toward land price or incentives. | |||||||||
| PLC-014 | Complete multidisciplinary site diligence | Site Selection | Diligence | Site Selection Lead | Critical | To be assessed | |||
Show details for PLC-014Hide details for PLC-014Task Complete multidisciplinary site diligence Completion criteria Legal, utility, water, fibre, climate, geotechnical, access, approvals, security, operations and commercial evidence is complete. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Site Selection Lead Owns candidate comparison, evidence pack, scoring, fatal-flaw analysis and recommendation. Supporting roles All technical workstream leads; Legal Counsel; Finance and Commercial Lead Evidence required Evidence-linked candidate scorecards Gate or milestone blocked Site approval Risk if delayed Fatal constraints may appear only after commitment. | |||||||||
| PLC-015 | Approve preferred site and conditions precedent | Site Selection | Decision | Executive Sponsor | Critical | To be assessed | |||
Show details for PLC-015Hide details for PLC-015Task Approve preferred site and conditions precedent Completion criteria Sponsor approves decision memorandum, residual risks, commercial limits and mandatory pre-commitment conditions. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Executive Sponsor Owns the business decision, funding authority, formal risk acceptance and final escalation. Supporting roles Project Director; Legal Counsel; Finance and Commercial Lead Evidence required Signed site approval and condition register Gate or milestone blocked Land transaction Risk if delayed Organisation may commit to an unviable site. | |||||||||
| PLC-016 | Close site conditions and transfer assumptions | Site Selection | Transaction | Legal Counsel | Critical | To be assessed | |||
Show details for PLC-016Hide details for PLC-016Task Close site conditions and transfer assumptions Completion criteria Required legal, utility, survey, access and risk conditions close; constraints and commitments are transferred into project baselines. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Legal Counsel Validates title, contracts, statutory interpretation, legal exposure and formal legal conclusions. Supporting roles Site Selection Lead; Project Director; PMO Lead Evidence required Transaction closure and site handover pack Gate or milestone blocked Concept design Risk if delayed Diligence conclusions may be lost after transaction. | |||||||||
| PLC-017 | Create and approve basis of design | Concept Design | Basis of Design | Design Manager | Critical | To be assessed | |||
Show details for PLC-017Hide details for PLC-017Task Create and approve basis of design Completion criteria Capacity, environmental, electrical, cooling, water, telecom, fire, security, monitoring, maintainability and expansion criteria are aligned. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles All design leads; Operations Manager Evidence required Approved basis of design Gate or milestone blocked Concept design freeze Risk if delayed Disciplines may design to different assumptions. | |||||||||
| PLC-018 | Develop coordinated concept architecture | Concept Design | Architecture | Lead Architect | Critical | To be assessed | |||
Show details for PLC-018Hide details for PLC-018Task Develop coordinated concept architecture Completion criteria Site layout, building zones, electrical topology, cooling concept, utility yards, telecom, fire, security and phasing are coordinated. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Lead Architect Owns architectural compliance, building submissions, space planning and authority drawing coordination. Supporting roles Design Manager; Electrical Lead; Mechanical and Cooling Lead; Civil and Structural Lead Evidence required Approved concept design package Gate or milestone blocked Approval submissions and cost plan Risk if delayed Major interfaces may be discovered during construction. | |||||||||
| PLC-019 | Review concept for operability and maintainability | Concept Design | Operations Review | Operations Manager | Critical | To be assessed | |||
Show details for PLC-019Hide details for PLC-019Task Review concept for operability and maintainability Completion criteria Access, isolation, replacement routes, staffing, monitoring, procedures, spares and concurrent maintenance are assessed. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Operations Manager Owns operational acceptance, staffing, procedures, monitoring, maintenance and post-handover accountability. Supporting roles Facilities Manager; Design Manager; HSE Manager Evidence required Operations design-review report and closed actions Gate or milestone blocked Concept gate Risk if delayed Facility may meet capacity but be unsafe or impractical to operate. | |||||||||
| PLC-020 | Approve concept design and updated business case | Concept Design | Stage Gate | Project Director | Critical | To be assessed | |||
Show details for PLC-020Hide details for PLC-020Task Approve concept design and updated business case Completion criteria Concept meets requirements; key interfaces, cost, schedule, approvals, risks and operating implications are accepted. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Project Director Owns end-to-end delivery, cross-workstream decisions, executive escalation and stage-gate readiness. Supporting roles Executive Sponsor; Finance and Commercial Lead; PMO Lead Evidence required Signed concept gate approval Gate or milestone blocked Detailed design and major procurement Risk if delayed Project may lock in the wrong architecture. | |||||||||
| PLC-021 | Create integrated approval inventory and schedule | Approvals | Strategy | Approvals Manager | Critical | To be assessed | |||
Show details for PLC-021Hide details for PLC-021Task Create integrated approval inventory and schedule Completion criteria Land, building, fire, power, electrical, DG/fuel, water, environment, telecom, labour and operating approvals have owners and dependencies. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Approvals Manager Owns the approval inventory, authority engagement, submissions, conditions, renewals and evidence. Supporting roles Legal Counsel; PMO Lead; all technical leads Evidence required Approved approvals tracker Gate or milestone blocked Construction and energisation Risk if delayed External approvals can silently become the critical path. | |||||||||
| PLC-022 | Prepare and submit priority approvals | Approvals | Submissions | Approvals Manager | Critical | To be assessed | |||
Show details for PLC-022Hide details for PLC-022Task Prepare and submit priority approvals Completion criteria Required concept-stage and long-lead submissions are complete, acknowledged and tracked through authority comments. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Approvals Manager Owns the approval inventory, authority engagement, submissions, conditions, renewals and evidence. Supporting roles Design Manager; Legal Counsel; Document Controller Evidence required Submission packages and acknowledgements Gate or milestone blocked Detailed design / construction start Risk if delayed Late or inconsistent submissions can block milestones. | |||||||||
| PLC-023 | Incorporate authority conditions into design and controls | Approvals | Conditions | Approvals Manager | Critical | To be assessed | |||
Show details for PLC-023Hide details for PLC-023Task Incorporate authority conditions into design and controls Completion criteria Every observation or approval condition is assigned, reflected in design/procurement/construction and evidence-tracked. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Approvals Manager Owns the approval inventory, authority engagement, submissions, conditions, renewals and evidence. Supporting roles Design Manager; PMO Lead; Compliance Manager Evidence required Condition closure register Gate or milestone blocked Design freeze and operational acceptance Risk if delayed Granted approvals may still carry unimplemented conditions. | |||||||||
| PLC-024 | Approve multidisciplinary design schedule and deliverable register | Detailed Design | Planning | Design Manager | Critical | To be assessed | |||
Show details for PLC-024Hide details for PLC-024Task Approve multidisciplinary design schedule and deliverable register Completion criteria Design packages, inputs, reviews, interfaces, approval dates, procurement releases and IFC milestones are baselined. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles PMO Lead; Procurement Lead; Document Controller Evidence required Baselined design schedule and deliverable register Gate or milestone blocked Detailed design execution Risk if delayed Late inputs can delay procurement or create rework. | |||||||||
| PLC-025 | Complete coordinated electrical design | Detailed Design | Electrical | Electrical Lead | Critical | To be assessed | |||
Show details for PLC-025Hide details for PLC-025Task Complete coordinated electrical design Completion criteria Utility, transformers, switchgear, generators, UPS, batteries, distribution, protection, earthing, metering and controls are complete. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Electrical Lead Owns electrical design, protection, utility interfaces, energisation readiness and electrical compliance. Supporting roles Design Manager; Controls and Monitoring Lead; Fire and Life Safety Consultant Evidence required Reviewed electrical design package Gate or milestone blocked Electrical procurement and IFC release Risk if delayed Power architecture or protection gaps can cause systemic failure. | |||||||||
| PLC-026 | Complete coordinated cooling and water design | Detailed Design | Mechanical | Mechanical and Cooling Lead | Critical | To be assessed | |||
Show details for PLC-026Hide details for PLC-026Task Complete coordinated cooling and water design Completion criteria Loads, equipment, hydraulics, air distribution, treatment, storage, drainage, leak detection, controls and expansion are complete. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Mechanical and Cooling Lead Owns cooling/mechanical design, equipment selection, redundancy, performance and test criteria. Supporting roles Water and Environmental Lead; Controls and Monitoring Lead; Design Manager Evidence required Reviewed mechanical design package Gate or milestone blocked Mechanical procurement and IFC release Risk if delayed Cooling may not support density or maintainability. | |||||||||
| PLC-027 | Complete civil, structural and architectural design | Detailed Design | Civil and Architectural | Lead Architect | Critical | To be assessed | |||
Show details for PLC-027Hide details for PLC-027Task Complete civil, structural and architectural design Completion criteria Foundations, building, levels, drainage, rooms, access, fire separations, equipment routes, loads and security zones are complete. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Lead Architect Owns architectural compliance, building submissions, space planning and authority drawing coordination. Supporting roles Civil and Structural Lead; Fire and Life Safety Consultant; Security Lead Evidence required Reviewed civil and architectural package Gate or milestone blocked Civil IFC release Risk if delayed Building may constrain critical systems or safe operations. | |||||||||
| PLC-028 | Complete fire, security and telecom design | Detailed Design | Fire Security Telecom | Design Manager | Critical | To be assessed | |||
Show details for PLC-028Hide details for PLC-028Task Complete fire, security and telecom design Completion criteria Cause-and-effect, suppression, access, CCTV, fibre routes, meet-me rooms, entrances and system interfaces are coordinated. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles Fire and Life Safety Consultant; Security Lead; Telecom Lead; IT and Network Lead Evidence required Reviewed fire, security and telecom package Gate or milestone blocked Specialist procurement and IFC release Risk if delayed Critical life-safety or connectivity interfaces may be missed. | |||||||||
| PLC-029 | Complete BMS, DCIM and EPMS design | Detailed Design | Monitoring and Controls | Controls and Monitoring Lead | Critical | To be assessed | |||
Show details for PLC-029Hide details for PLC-029Task Complete BMS, DCIM and EPMS design Completion criteria Architecture, points, protocols, alarms, thresholds, trends, reports, access, resilience, cybersecurity and backups are specified. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Controls and Monitoring Lead Owns BMS/DCIM/EPMS points, sequences, alarms, integrations, access and reporting. Supporting roles IT and Network Lead; Security Lead; Operations Manager Evidence required Reviewed controls and monitoring package Gate or milestone blocked Controls procurement Risk if delayed Facility may be operationally blind or insecure. | |||||||||
| PLC-030 | Complete clash, interface and common-mode failure reviews | Detailed Design | Coordination | Design Manager | Critical | To be assessed | |||
Show details for PLC-030Hide details for PLC-030Task Complete clash, interface and common-mode failure reviews Completion criteria Physical clashes, scope gaps, shared paths, isolation, maintainability and cross-system failure risks are resolved. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles Construction Manager; Commissioning Authority; Operations Manager Evidence required Closed coordination and failure-mode review Gate or milestone blocked Design freeze Risk if delayed Independent systems may fail together or be impossible to maintain. | |||||||||
| PLC-031 | Embed testing and commissioning requirements | Detailed Design | Commissioning | Commissioning Authority | Critical | To be assessed | |||
Show details for PLC-031Hide details for PLC-031Task Embed testing and commissioning requirements Completion criteria Test points, temporary systems, load banks, isolation, procedures, FAT/SAT/IST, evidence and witness requirements are in design and specifications. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Commissioning Authority Independently challenges test scope, witnesses critical tests and validates readiness and results. Supporting roles Commissioning Manager; Design Manager; Procurement Lead Evidence required Commissioning design review and action closure Gate or milestone blocked Design freeze / procurement release Risk if delayed Required performance may be impossible to prove. | |||||||||
| PLC-032 | Freeze design and approve IFC baseline | Detailed Design | Stage Gate | Project Director | Critical | To be assessed | |||
Show details for PLC-032Hide details for PLC-032Task Freeze design and approve IFC baseline Completion criteria All required packages, approvals, operations reviews, commissioning requirements and deviations are approved and controlled. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Project Director Owns end-to-end delivery, cross-workstream decisions, executive escalation and stage-gate readiness. Supporting roles Design Manager; Operations Manager; Approvals Manager; PMO Lead Evidence required Signed design-freeze certificate and IFC index Gate or milestone blocked Full procurement and construction Risk if delayed Uncontrolled design changes can propagate cost, delay and defects. | |||||||||
| PLC-033 | Approve package and contracting strategy | Procurement | Strategy | Procurement Lead | Critical | To be assessed | |||
Show details for PLC-033Hide details for PLC-033Task Approve package and contracting strategy Completion criteria Scope boundaries, EPC/multi-package approach, interfaces, risk allocation, owner-supplied items and commercial model are explicit. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Procurement Lead Owns sourcing, tendering, commercial closure, contractual obligations and supplier escalation. Supporting roles Project Director; Design Manager; Legal Counsel; Finance and Commercial Lead Evidence required Approved procurement strategy and package map Gate or milestone blocked Tender release Risk if delayed Gaps and overlaps can create major disputes. | |||||||||
| PLC-034 | Create and baseline long-lead register | Procurement | Long Leads | Procurement Lead | Critical | To be assessed | |||
Show details for PLC-034Hide details for PLC-034Task Create and baseline long-lead register Completion criteria Manufacture, approvals, FAT, shipping, customs, delivery and required-on-site dates are tracked against construction need. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Procurement Lead Owns sourcing, tendering, commercial closure, contractual obligations and supplier escalation. Supporting roles PMO Lead; Design Manager; Construction Manager Evidence required Approved long-lead register Gate or milestone blocked Purchase release Risk if delayed Critical equipment may arrive after rooms are ready. | |||||||||
| PLC-035 | Issue technically complete tender packages | Procurement | Tendering | Procurement Lead | Critical | To be assessed | |||
Show details for PLC-035Hide details for PLC-035Task Issue technically complete tender packages Completion criteria Scope, specifications, drawings, interfaces, programme, quality, safety, FAT/SAT, documentation, training, spares and warranty are included. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Procurement Lead Owns sourcing, tendering, commercial closure, contractual obligations and supplier escalation. Supporting roles Design Manager; Quality Manager; Commissioning Manager Evidence required Issued tender packages and bid register Gate or milestone blocked Bid evaluation Risk if delayed Vendors may price an incomplete scope and later claim variations. | |||||||||
| PLC-036 | Complete technical, commercial and delivery evaluation | Procurement | Evaluation | Procurement Lead | Critical | To be assessed | |||
Show details for PLC-036Hide details for PLC-036Task Complete technical, commercial and delivery evaluation Completion criteria Compliance deviations, interfaces, lifecycle cost, capacity, schedule, support, references and risk are compared on common basis. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Procurement Lead Owns sourcing, tendering, commercial closure, contractual obligations and supplier escalation. Supporting roles Design Manager; Finance and Commercial Lead; Operations Manager; Quality Manager Evidence required Approved evaluation and recommendation Gate or milestone blocked Contract award Risk if delayed Lowest price may conceal non-compliance or schedule risk. | |||||||||
| PLC-037 | Award contracts with complete delivery obligations | Procurement | Contracting | Procurement Lead | Critical | To be assessed | |||
Show details for PLC-037Hide details for PLC-037Task Award contracts with complete delivery obligations Completion criteria Final scope, interfaces, milestones, testing, evidence, training, spares, warranty, AMC, damages and change control are executed. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Procurement Lead Owns sourcing, tendering, commercial closure, contractual obligations and supplier escalation. Supporting roles Legal Counsel; Project Director; Finance and Commercial Lead Evidence required Executed contracts and responsibility matrix Gate or milestone blocked Manufacturing / mobilisation Risk if delayed Missing obligations become project cost and handover gaps. | |||||||||
| PLC-038 | Track vendor engineering, manufacturing, FAT and logistics | Procurement | Expediting | Procurement Lead | Critical | To be assessed | |||
Show details for PLC-038Hide details for PLC-038Task Track vendor engineering, manufacturing, FAT and logistics Completion criteria Submittals, approvals, materials, production, tests, shipment, customs and delivery are forecast and escalated. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Procurement Lead Owns sourcing, tendering, commercial closure, contractual obligations and supplier escalation. Supporting roles PMO Lead; Quality Manager; Commissioning Manager Evidence required Current expediting report and recovery actions Gate or milestone blocked Construction and commissioning Risk if delayed Vendor slippage may be discovered too late to recover. | |||||||||
| PLC-039 | Approve mobilisation, HSE, quality and logistics plans | Construction | Mobilisation | Construction Manager | Critical | To be assessed | |||
Show details for PLC-039Hide details for PLC-039Task Approve mobilisation, HSE, quality and logistics plans Completion criteria Site setup, access, temporary works, permits, inspections, material handling, emergency arrangements and interfaces are approved. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Construction Manager Owns site execution, sequencing, contractor interfaces, installation readiness and completion. Supporting roles HSE Manager; Quality Manager; Security Lead; PMO Lead Evidence required Approved mobilisation pack Gate or milestone blocked Construction start Risk if delayed Unsafe or disorganised mobilisation can cause incidents and delays. | |||||||||
| PLC-040 | Baseline detailed construction and installation schedule | Construction | Schedule | Construction Manager | Critical | To be assessed | |||
Show details for PLC-040Hide details for PLC-040Task Baseline detailed construction and installation schedule Completion criteria Activities, quantities, interfaces, work fronts, labour, equipment deliveries, inspections, energisation and commissioning releases are linked. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Construction Manager Owns site execution, sequencing, contractor interfaces, installation readiness and completion. Supporting roles PMO Lead; Procurement Lead; Commissioning Manager Evidence required Baselined level-3/4 schedule Gate or milestone blocked Construction control Risk if delayed Reported progress may not reflect true system readiness. | |||||||||
| PLC-041 | Control civil and architectural construction | Construction | Execution | Construction Manager | Critical | To be assessed | |||
Show details for PLC-041Hide details for PLC-041Task Control civil and architectural construction Completion criteria Works follow approved drawings, quality plans and hold points; embedded services, levels, fire separations and equipment routes are verified. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Construction Manager Owns site execution, sequencing, contractor interfaces, installation readiness and completion. Supporting roles Civil and Structural Lead; Lead Architect; Quality Manager Evidence required Inspection records and accepted progress Gate or milestone blocked MEP installation Risk if delayed Civil defects can constrain all downstream systems. | |||||||||
| PLC-042 | Control electrical and mechanical installation | Construction | Execution | Construction Manager | Critical | To be assessed | |||
Show details for PLC-042Hide details for PLC-042Task Control electrical and mechanical installation Completion criteria Equipment, cables, busduct, pipework, controls, supports, labels, earthing, cleanliness and access follow approved design. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Construction Manager Owns site execution, sequencing, contractor interfaces, installation readiness and completion. Supporting roles Electrical Lead; Mechanical and Cooling Lead; Quality Manager Evidence required Installation inspection and test records Gate or milestone blocked Pre-commissioning Risk if delayed Installation defects can surface under live load. | |||||||||
| PLC-043 | Run interface, RFI and field-change control | Construction | Interfaces | Design Manager | Critical | To be assessed | |||
Show details for PLC-043Hide details for PLC-043Task Run interface, RFI and field-change control Completion criteria Queries and changes have technical, safety, approval, cost, schedule, redundancy, commissioning and operations impact review before work. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Design Manager Coordinates multidisciplinary design, interfaces, reviews, change control and design freeze. Supporting roles Construction Manager; PMO Lead; Operations Manager; Commissioning Manager Evidence required Current RFI/change registers and approved dispositions Gate or milestone blocked Affected construction work Risk if delayed Informal field changes can undermine resilience and approvals. | |||||||||
| PLC-044 | Manage defects, inspections and progressive as-builts | Construction | Quality | Quality Manager | Critical | To be assessed | |||
Show details for PLC-044Hide details for PLC-044Task Manage defects, inspections and progressive as-builts Completion criteria Non-conformances, snags and inspections are evidence-controlled; as-built changes and asset data are captured during work. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Quality Manager Owns inspection plans, quality records, non-conformance, snag closure and evidence quality. Supporting roles Construction Manager; Document Controller; Design Manager Evidence required Quality dashboard, snag register and progressive as-builts Gate or milestone blocked System completion Risk if delayed Late documentation and hidden defects delay testing and handover. | |||||||||
| PLC-045 | Approve mechanical and electrical completion | Construction | Stage Gate | Project Director | Critical | To be assessed | |||
Show details for PLC-045Hide details for PLC-045Task Approve mechanical and electrical completion Completion criteria Required construction, inspections, labels, safety, documents, utilities and allowable open items satisfy system release criteria. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Project Director Owns end-to-end delivery, cross-workstream decisions, executive escalation and stage-gate readiness. Supporting roles Construction Manager; Quality Manager; Commissioning Manager; HSE Manager Evidence required Signed completion and test-release certificates Gate or milestone blocked Commissioning Risk if delayed Premature energisation or testing can damage equipment or injure people. | |||||||||
| PLC-046 | Approve commissioning plan, schedule and safety controls | Commissioning | Planning | Commissioning Manager | Critical | To be assessed | |||
Show details for PLC-046Hide details for PLC-046Task Approve commissioning plan, schedule and safety controls Completion criteria Systems, levels, procedures, witnesses, resources, permits, defects, evidence, load banks and IST are baselined. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Commissioning Manager Owns commissioning strategy, test plans, witnesses, execution, defects, retests and evidence. Supporting roles Commissioning Authority; HSE Manager; Operations Manager Evidence required Approved commissioning plan Gate or milestone blocked Functional testing Risk if delayed Testing may be incomplete, unsafe or disputed. | |||||||||
| PLC-047 | Complete pre-functional and functional testing | Commissioning | Execution | Commissioning Manager | Critical | To be assessed | |||
Show details for PLC-047Hide details for PLC-047Task Complete pre-functional and functional testing Completion criteria All systems pass approved installation, electrical, mechanical, controls, fire, telecom and security tests with evidence. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Commissioning Manager Owns commissioning strategy, test plans, witnesses, execution, defects, retests and evidence. Supporting roles All technical leads; Quality Manager; Operations Manager Evidence required Signed system test dossiers Gate or milestone blocked Integrated testing Risk if delayed Individual systems may not perform as designed. | |||||||||
| PLC-048 | Complete load-bank and failure-scenario testing | Commissioning | Integrated Testing | Commissioning Authority | Critical | To be assessed | |||
Show details for PLC-048Hide details for PLC-048Task Complete load-bank and failure-scenario testing Completion criteria Realistic load and approved failures prove power, cooling, monitoring, fire, telecom and operator response and recovery. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Commissioning Authority Independently challenges test scope, witnesses critical tests and validates readiness and results. Supporting roles Commissioning Manager; Operations Manager; HSE Manager Evidence required Signed load-bank and IST reports Gate or milestone blocked Commissioning acceptance Risk if delayed End-to-end resilience remains theoretical. | |||||||||
| PLC-049 | Close commissioning defects and residual-risk review | Commissioning | Defects | Quality Manager | Critical | To be assessed | |||
Show details for PLC-049Hide details for PLC-049Task Close commissioning defects and residual-risk review Completion criteria Critical defects close; affected tests repeat; remaining items have controls, owners, dates and authorised acceptance. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Quality Manager Owns inspection plans, quality records, non-conformance, snag closure and evidence quality. Supporting roles Commissioning Manager; Project Director; Operations Manager Evidence required Final defect and residual-risk register Gate or milestone blocked Commissioning acceptance Risk if delayed Known weaknesses may transfer to operations. | |||||||||
| PLC-050 | Approve commissioning acceptance | Commissioning | Stage Gate | Project Director | Critical | To be assessed | |||
Show details for PLC-050Hide details for PLC-050Task Approve commissioning acceptance Completion criteria Required tests pass, evidence is complete, operations witnessed results and residual risks are approved. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Project Director Owns end-to-end delivery, cross-workstream decisions, executive escalation and stage-gate readiness. Supporting roles Commissioning Authority; Operations Manager; Executive Sponsor Evidence required Signed commissioning acceptance Gate or milestone blocked Operations handover Risk if delayed Unproven systems may be declared complete. | |||||||||
| PLC-051 | Complete documents, asset and configuration handover | Handover | Documents and Assets | Document Controller | Critical | To be assessed | |||
Show details for PLC-051Hide details for PLC-051Task Complete documents, asset and configuration handover Completion criteria As-builts, manuals, commissioning, approvals, asset register, configurations, credentials, warranties and repository access are accepted. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Document Controller Owns document numbering, version control, repository completeness, transmittals and retrieval. Supporting roles Operations Manager; Design Manager; Procurement Lead; Compliance Manager Evidence required Signed document and asset acceptance register Gate or milestone blocked Operations acceptance Risk if delayed Operations may inherit systems without reliable information. | |||||||||
| PLC-052 | Complete staffing, procedures, training and drills | Handover | People and Procedures | Operations Manager | Critical | To be assessed | |||
Show details for PLC-052Hide details for PLC-052Task Complete staffing, procedures, training and drills Completion criteria Required roles and rosters are active; SOPs/MOPs/EOPs are validated; competence and incident response are demonstrated. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Operations Manager Owns operational acceptance, staffing, procedures, monitoring, maintenance and post-handover accountability. Supporting roles HR and Training Lead; HSE Manager; Commissioning Manager Evidence required Staffing, procedure, training and drill evidence Gate or milestone blocked Operational go-live Risk if delayed Technically complete facility may still be operationally unsafe. | |||||||||
| PLC-053 | Activate maintenance, spares, security and compliance controls | Handover | Support and Compliance | Operations Manager | Critical | To be assessed | |||
Show details for PLC-053Hide details for PLC-053Task Activate maintenance, spares, security and compliance controls Completion criteria AMCs, warranties, spares, vendor escalations, access reviews, renewal calendar and operational evidence retention are active. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Operations Manager Owns operational acceptance, staffing, procedures, monitoring, maintenance and post-handover accountability. Supporting roles Facilities Manager; Security Lead; Compliance Manager; Procurement Lead Evidence required Operations support readiness pack Gate or milestone blocked Operational go-live Risk if delayed Failures or renewals may have no support or owner. | |||||||||
| PLC-054 | Sign operations responsibility transfer | Handover | Final Gate | Executive Sponsor | Critical | To be assessed | |||
Show details for PLC-054Hide details for PLC-054Task Sign operations responsibility transfer Completion criteria All approved operational acceptance criteria are met and open risks have authorised owners, dates and controls. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Executive Sponsor Owns the business decision, funding authority, formal risk acceptance and final escalation. Supporting roles Project Director; Operations Manager; Compliance Manager Evidence required Signed handover certificate Gate or milestone blocked Go-live Risk if delayed Responsibility may transfer before capability and controls exist. | |||||||||
| PLC-055 | Run stabilisation and close final defects | Stabilisation | Early Life Support | Operations Manager | High | To be assessed | |||
Show details for PLC-055Hide details for PLC-055Task Run stabilisation and close final defects Completion criteria Early alarms, incidents, capacity, defects, vendor support and documentation gaps are reviewed until exit criteria are met. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Operations Manager Owns operational acceptance, staffing, procedures, monitoring, maintenance and post-handover accountability. Supporting roles Project Director; Commissioning Manager; OEM or System Vendor Evidence required Stabilisation dashboard and exit approval Gate or milestone blocked Project close-out Risk if delayed Latent defects can burden operations after project team demobilises. | |||||||||
| PLC-056 | Close contracts, claims and final accounts | Close-out | Commercial | Finance and Commercial Lead | High | To be assessed | |||
Show details for PLC-056Hide details for PLC-056Task Close contracts, claims and final accounts Completion criteria Deliverables, defects, warranties, retention, claims, variations and final payments are reconciled without releasing unresolved obligations. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role Finance and Commercial Lead Owns cost, lifecycle economics, commercial assumptions, incentives and financial validation. Supporting roles Procurement Lead; Legal Counsel; Project Director Evidence required Approved commercial close-out statement Gate or milestone blocked Programme closure Risk if delayed Organisation may lose leverage over vendors. | |||||||||
| PLC-057 | Complete programme close-out and lessons learned | Close-out | Lessons Learned | PMO Lead | Medium | To be assessed | |||
Show details for PLC-057Hide details for PLC-057Task Complete programme close-out and lessons learned Completion criteria Final scope, cost, schedule, benefits, risks, decisions and lessons are recorded; reusable standards and actions are assigned. Dependency explanation Predecessor tasks provide the approved input, evidence or readiness required for this task. Accountable role PMO Lead Maintains the integrated plan, dependencies, status, evidence, risks, decisions and governance cadence. Supporting roles Project Director; Operations Manager; all workstream leads Evidence required Approved close-out and lessons-learned report Gate or milestone blocked Programme closure Risk if delayed Future phases repeat avoidable design and delivery failures. | |||||||||
This checklist is a project-management framework, not legal, regulatory, engineering or certification advice. Exact requirements vary by location, authority, facility design, operating model and project objectives. Validate applicability with qualified local professionals and the relevant authorities. Completing the checklist does not guarantee approval, certification, uptime or regulatory compliance.